4.4.1. Average percentage of expenditure incurred on maintenance of infrastructure (physical and academic support facilities) excluding salary component during the last five years(INR in Lakhs)


Response: 120.08

4.4.1.1. Expenditure incurred on maintenance of infrastructure (physical facilities and academic support facilities) excluding salary component year-wise during the last five years (INR in lakhs)

2020-21 2019-20 2018-19 2017-18 2016-17
281.31 517.91 412.29 375.27 488.68

4.4.2. There are established systems and procedures for maintaining and utilizing physical, academic and support facilities - laboratory, library, sports complex, computers, classrooms etc.


The institution has the structured system for maintaining and utilizing the facilities available. It has the maintenance team that maintains the physical and academic support facilities. The various responsibilities of the team are housekeeping activities, maintenance of Garden, pest control, entire campus snag work etc. the respective team member inspects the campus in regular intervals and report to the maintenance manager regarding his observations on electrical, plumbing, and housekeeping related issues/complaints. The hostel facilities are monitored regularly by the warden under the supervision of the manager. The college provides transportation facilities for its faculties and students. A transport committee is constituted to address and rectify any transport related issues. The security of the institute is taken care by in house security guards with the help of an external private agency in two shifts round the clock.


CLASSROOM AND SPORTS FACILITY MAINTENANCE:

The neatness and maintenance of the classrooms are monitored daily by a dedicated team. Regular inspection, maintenance of the furniture’s and classroom equipment such as boards, projectors and projector screen are done on a regular basis. The sports facilities are maintained by physical education department. A stock register and an issue register are maintained to ensure the proper handling of the sports items. Regular maintenance of the play area is conducted under the supervision of Physical education director and faculty sports coordinator.

IT MAINTANANCE:

IT administration team comprises of system administrator and lab programmers is functioning in the campus for resolving the issues like hard ware trouble shooting, software installation, Maintaining Biometric devices and network related issues. The complaints are addressed and resolved immediately. Requirements related to the procurement and maintenance of the IT infrastructure of the college is carried out by this team. Regular updating of the computers or other software is done on academic year basis as per the requirements.

LIBRARY MAINTANCE

All the books are given accession number. The books are segregated subject wise and shelved in the coded racks accordingly. BEES ERP software has been upgraded annually. The Maintenance of materials in the library is carried out regularly as per the requirement of the library. The maintenance is carried out in the following areas:

  1. Digital Library
  2. Preservation of Books /Journals
  3. Reprographic facilities
  4. ERP software
  5. Pest Control.

LABORATORY MAINTANCE

All the laboratories are spacious and well equipped. Do’s and Don’ts/safety precautions are displayed in each laboratory. All necessary software like Microsoft office, browser, lab software, antivirus software are installed and maintained. IT administration team, of GVPCEW maintains the computers. Periodical maintenance is carried out in laboratories. In house servicing of the lab instruments are done every six months by lab technician under supervision of lab in charges. Major repairs are outsourced by following the procedure of the institute on call-to-call basis. Consumables will be purchased every semester. First aid box, fire extinguisher and hand gloves are provided wherever it is necessary.

ELECTRICAL MAINTENANCE OF SOLAR POWER PLANT, WIND POWER PLANT, GENERATOR, UPS AND BATTERIES:

The electrical maintenance team also monitors electrical equipment such as Generator, UPS, Batteries and as well as the functioning of solar and wind power plants. Optimum working condition of all properties/ equipment on the campus is ensured through annual maintenance contracts (AMC) and on a call-to-call basis.