6.2.1. The institutional Strategic/ perspective plan is effectively deployed


The Institution has a well-established framework which leads students’ progression towards technical and social excellence. Prospective plans are made in line with the vision and mission of the institute. Implementation of strategic plans aligning academic and non-academic aspects improves the quality of Education. The students are engaged in various activities that contribute to the development of the individual and welfare of the society as well.

Activity: NSS Special Camp-2019

National Service Scheme (NSS) of the college is a community service oriented unit consisting of 120 student volunteers. This program was initiated in 2019 and then onwards it has been the college’s pride. The aim of the NSS program is to prepare the students as a team and to serve the society. The governance and smooth functioning of the NSS unit is facilitated by the Principal, Vice-Principal, Heads of the Departments, NSS Program Officer and Student members from all the departments.

Strategy

With an aim to foster a sense of social awareness and a sense of responsibility, a proposal to conduct a special camp was sent to the University by the NSS programme officer.

Approvals

The NSS Cell of University gave an approval to organize a 7- day Special Camp during 10th-16th December, 2019. The College authorities identified a remote village - Shambuvanipalem, located near PM palem, Visakhapatnam. As the village comes under forest reserve area, necessary permission was sought from the Divisional Forest Officer for the NSS team to proceed through the forest reserve area to the village by college bus. The officer responded favourably and permitted the team to travel through the forest area.

Collaboration

The Principal of GVPCEW sent an email to the Dean of GVP Institute of Health Care and Medical Technology, requesting to depute one General Medicine Doctor for the NSS Special camp. The Dean accepted the appeal and the collaboration was successful.

Budgeting Provision

The internal estimate for the Special Camp was prepared. The estimates including travel, miscellaneous expenses and work expenditure was prepared. The estimate was Rs.50,000. The financial support of both the college and NSS was promised by JNTUK. The college provided transportation, an advance grant of RS.25,000/- and. JNTUK released a grant of Rs.22,500/-. The fund utilization certificate was submitted to the college and JNTUK. The activities planned and the budgeting provision made is uploaded as a separate document.

Action Plan

After receiving the approval to conduct NSS Special Camp from concerned authorities, the NSS Program Officer sent the information to all the Heads of the Departments requested permission for students’ participation. The NSS Program Officer along with the Student volunteers designed a strategic plan of action to organize various activities all through the seven days of the camp.

Execution

The execution plan is uploaded as a separate document.

Outcome

As a part of this Special camp, the team conducted several activities which were attended by 35 student volunteers and supervised by the NSS program officer. All the activities were planned effectively and deployed successfully. The NSS Activity enabled the students to exhibit their leadership, decision making and problem-solving skills. This program helped the students to value Social Responsibility.

6.2.2. The functioning of the institutional bodies is effective and efficient as visible from policies, administrative setup, appointment and service rules, procedures, etc.

The Governing Body (G.B) of the Educational Society Gayatri Vidya Parishad (GVP) which runs the college is the highest policy making body of the institute. The Governing body of the institute that consists of members of the Governing body of the GVP, representative from affiliating University, representative from Andhra Pradesh State Government is the next highest policy making body of the College.

The members of the Board of Management and Governing body define the vision, mission and long-term goals for the institute. They set forth the principles, directives, policies and strategies for effective functioning of the college. They strategize policies of teaching and administrative staff of the college:

  • Appointment of personnel
  • Service Rules
  • Supervision
  • Retension
  • Evaluation
  • Compensation

The motto of the Institution is to provide excellent education for every student. The administrative setup of the college through the Secretary, Principal and Vice-Principal implement the policies and procedures laid down by the Governing body. Decentralization and participative management is visible in every aspect of administration. The Principal looks into the operational procedures of the Finance Committee, Academic Committee, R&D, the Principal’s Office and Non-Teaching Staff.

The Vice-Principal plays a vital role of coordinating and implementing the policies of the top management and encouraging participative management through IQAC, Heads of Departments and mandatory committees. Decentralization of work is made by delegating various committees, cells and clubs such as:

  • Academic Committee
  • Finance Committee
  • Research & Developmentn
  • Department Advisory Committee
  • Mandatory Committees
  • Time table Committee
  • Class Committees
  • Student Associations
  • Co-curricular & Extra Curricular clubs
  • Publication Committee
  • Institute’s Innovation Council
  • Institute Industry Partnership Cell
  • Entrepreneurship Development Cell
  • Examination Section
  • Placement Office
  • Library Committee, Hostel office & Sports Committee

The flow of operation and reporting are carried out as illustrated in the Organogram. Regular meetings are conducted to ensure that the functioning of the bodies is effective and the well laid down procedures are compiled with.

6.2.3. Implementation of e-governance in areas of operation.

  1. Administration
  2. Finance and Accounts
  3. Student Admission and Support
  4. Examination

Response: A. All of the above