7.2.1. Describe two best practices successfully implemented by the Institution as per NAAC format provided in the Manual


There are several best practices instituted in the college. Of them we are submitting two best practices for assessment.

Best Practice – 1:

Title: GVPCEW – Bees Education Management Software

Objectives:

  1. To ensure availability of real time data to stakeholders.
  2. To monitor the attendance and academic progress of students efficiently by the administration, faculty and parents.
  3. To ensure quicker management by administration with less paper work and resource management.
  4. To different components of the software such as Administrative module, Library module, Examination module and Academic module helps different sections of the college process the data in an efficient manner.

The Context:

Educational institutions deal with a multitude of tasks, data and information. The tasks include admission, issue of study/bonafide certificates, fee collection, academic performance and attendance monitoring. The electronic data management helps in providing quick and relevant information to the stake holders for good decision making.

The Practice:

The GVPCEW – Bees Information system is provided by Bees software solutions. It was initially installed in 2009 and it was first an intranet hand system known as Bees Campus Soft. The application could be accessed from anywhere in the institution. After a successful run of the system from 2009 to 2017, the Bees software solutions released an education ERP software which was taken by the college and tested for 1 year along with Bees Campus Soft. Bees Educational ERP is a cloud based solution ensuring server is maintained in the college securely ensuring the safety and security of the data.

Though there were no hiccups in the Bees Campus Soft, many problems were faced in the implementation of educational ERP. Most of the bugs could be resolved over a period of time. The testing period of 2018 helped in resolving most of the bugs. The bugs affected only the information retrieval. The quality of data is monitored and tested regularly by the staff of the college.

Evidence of Success:

  1. Availability of information to the Administration, instantly during interactions with parent/students. This helps understand the academic credentials, and regularity of student for continuous monitoring.
  2. The availability of correct information to the right person at the right time is a major advantage.
  3. The satisfaction of the stake holders regarding the availability of information in evidence of success.

The dependence of the institute on the software for its various tasks is evidence of its success. Some of the tasks which indicate its success are outlined below:

Problems Encountered and Resources Required:

The safety and security of data is a prime concern. In addition to data entry, data quality and monitoring of data flow is a challenge which is handled efficiently by the college. As the information is open to the public at large, correctness of information and security of data is of prime concern. Towards this several resources are required.

  1. Server
  2. Server Anti-Virus
  3. Secure Socket Layer certification every year for security
  4. Data entry operators with quality monitoring
  5. Cloud storage
  6. Annual Maintenance

Best Practice -2 :

Title of Practice: Learning Management System

The moodle LMS is the open learning management system that has been customized in house for handling the teaching learning process of the institution. The application delivers and manages all types of content, including videos and different types of documents.

Objectives of the Practice:

  1. Enhancing the teaching – learning process
  2. Creating, delivering, tracking and reporting
  3. Deliver content and tasks in a range of formats for different learning types and delivery
  4. Availability of academic information/material continuously online to the students
  5. Colloborative, participative and self - learning methodologies are implemented.

Instructor – led course management with faculty for competence management accessibility, reversibility and adaptability.

The context:

The availability of lecture schedule of individual faculty, material presented in class, homework, assignment, self - assessment quizzes, and question bank is a necessity for any educational institution to enhance the teaching – learning process. The advantage of moodle based LMS is that it is customizable to suit the needs/ tasks of individual faculty.

Teaching is an art and every teacher adopts a strategy for efficient delivery. Adaptability and customization are two features that enable good integration of the digital platform with the teaching – learning process. Self – assessment and trackability aid the process.

The Practice:

The LMS is used by the students and faculty throughout the semesters as it helps in maintaining a continuous relationship between the students and faculty with regard to the teaching learning process.

Evidence of Success:

The various advantages of LMS given below evince the success of moodle software.

  1. Through LMS, the students have the flexibility to learn the contents in the pace and style that works best for them.
  2. Class room teaching combined with LMS is able to improve the knowledge of the students and thereby producing better outcomes.
  3. Regular assignments and Quizzes that are being conducted through moodle help the students face the examinations with confidence.

Problems Encountered and Resources Required:

  1. The material can also be uploaded innovatively by introducing live videos related to the real project models created by the students.

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